The top 5 reasons for moving up the ladder for an improved and holistic approach to quality management:

1 Offers global access –  The web-based  quality management systems  prove advantageous in allowing you to access it from wherever you are, no matter if you are in a coffee shop or at a remote place for an audit. You can simply view, edit or add documents with internet connection only.
 
2 You can secure the document’s access – None of us have the ability to keep a check on who is accessing the documents stored in the company server however the system gives you the flexibility of creating your own list of employees who can view, edit or request changes in the documents. This can also be done at departmental levels. So, you ease your life by restricting rights to your confidential documents.

3 Provides revision control and automatic reminders - How many times do you wonder about the copies of a single document floating in your office? The automated system is self thinking and gives you the benefit of reducing duplication of documents. A comment from one of our customers says “We cut the volume of controlled documents by 60% by removing duplicates”. A great deal of time also goes in reminding people to do their jobs right. Proquis reminds you of activities by email AND adds the task to your "ToDo List" so it can't be forgotten.

4 Standardisation of processes and data entry in the organisation – In the process of improving, every organisation looks for ways to create a yardstick in terms of processes recorded and data entered yet it’s never ending. But if you are someone who has the hunger for it, its worthwhile trying an automated system that gives you a standard template for processes such as document control, audits management, non conformances and many more.

5 Lastly, it definitely increases speed and accuracy of response - Speed is the essence of every business in current scenario. Especially with customers the amount of time taken to respond to a query determines if they will come back to you in the future or not. Therefore an electronic system will provide you with information in a ready state so that as and when you have a customer call it just takes you minutes to scroll through your last conversation with them & provide accurate details. Trust me your customers will be dumb struck at your level of precision!!

Conclusion
An automated quality management system will change the way you control data as well as documents. Whether its secured access to company information or standardising key processes an electronic system will always come handy & useful.

                                                                                                                                                                  By Kanupriya

If you need to know how an automated system can assist you with your compliance management needs, please visit our website: http://www.proquis.com